Out-of-School-Time Program Administrator Assistant

Sep 30, 2026 | Employment-Full Time

Out-of-School-Time Program Administrator Assistant

SUMMARY:
Square One is a private nonprofit organization that provides a range of family-friendly education and support services that are unique to each child and every family served. Our focus is on providing opportunities for children and families to build the foundation for lifelong learning and to grow
strong cognitively, emotionally, socially and physically.

Square One’s programs include early education and care at centers in Springfield, home-based care settings located throughout greater Springfield, and out of school time care for elementary school age children. In addition, Square One provides family support services through a variety of home visiting programs with parenting education and support groups in addition to youth workforce development programming.

The Out of School Time (OST) Program Administrator Assistant is responsible for supporting management and oversight of Square One’s Out of School Time Program, located on Sumner Ave in Springfield. This program is licensed for 71 children. The Program Administrator Assistant promotes enrollment, builds collaborative relationships with the public schools, and supports the site coordinator in lesson planning and developing age-appropriate activities. The Program Administrator Assistant also ensures that the program adheres to all DEEC licensing requirements and Square One policies and procedures, exercising independent judgment in program administration and regulatory compliance.

QUALIFICATIONS:

  • Must be 21 years of age.
  • A minimum of two-years’ experience working with school-age children.
  • Must meet EEC requirements for a School Age Program Administrator or be EEC Director l certified.
  • Associate’s degree preferred.
  • Ability to communicate and cooperate with families, various professionals and community groups.
  • Assist with the implementation of all program requirements in adherence to performance and outcome standards, along with compliance standards, as prescribed by the multiple funding and model requirements.
  • Must be able to pass a background check that meets compliance standards.
  • Must have a valid driver’s license and own reliable transportation.
  • Experience working with high-needs, at-risk youth.
  • Ability to work flexible hours to meet the needs of the program.

 

ESSENTIAL SKILLS / ABILITIES REQUIRED:

  • Knowledge of developmentally appropriate curriculum, principles, and best practices of school-aged children
  • Ability and willingness to remain abreast of developments in the child development/early childhood education field to enhance professional growth and development.
  • Willingness to participate in Square One’s commitment to continuously review and analyze current program design and continuously work towards program improvement.
  • Knowledge of DEEC licensing requirements.
  • Ability to travel to and build collaborative relationships with public school administrators.
  • Ability to travel to and attend outreach events to promote enrollment.
  • Organization skills with the ability to manage time and multiple priorities.
  • Ability to work within an interdisciplinary team as a cooperative and supportive team member.
  • Ability to establish supportive relationships and form an alliance with staff and families from diverse backgrounds, on behalf of children.
  • Knowledge of computer software, including but not limited to Microsoft Outlook, Word, and Excel.
  • Ability to effectively communicate, verbally and in writing, in a manner that demonstrates and fosters cooperation, respect, concern, and openness to change.
  • Ability to take or think about the perspective of others and demonstrate selfawareness of one’s own culture, beliefs, and values.

MAJOR RESPONSIBILITIES AND KEY TASKS:
Leadership and Vision

  • Create a culture of trust, transparency, and open communication including seeking of divergent viewpoints to ensure growth of the organization.
  • Oversee daily program operations in the absence of the Program Administrator.
  • Assign and direct staff work.
  • Conduct staff supervisions, performance evaluations, and disciplinary action processes and handle employee concerns as needed.
  • Provide a clear explanation of the “why” behind decisions.
  • Fosters mutual respect, communication, and partnership between the staff, families, and visitors/donors.
  • Represent Square One with visitors, stakeholders and donors at community events.
  • Develop a positive, working relationship with each of the Springfield Public schools.
  • Support the enrollment of children into the program.
  • Desire to grow and expand Square One’s OST program.

Program Planning and Management

  • Work with administration to ensure all required state and local licenses and other regulatory requirements are maintained.
  • Participate in collaborative work with the Springfield Public Schools and Community Based Organizations; including attendance at meetings and learning events, in support of the professional learning community.
  • Work in partnership with Square One’s Center Based Directors for staffing and programmatic needs.

Staff and Program Development

  • Maintain an appropriate communication system among other program administrators for program planning, implementation and continuous improvement to support the vision of Square One.
  • Promote an interdisciplinary, team approach among staff and consultants in alignment with Square One principles and standards.
  • Support and coach staff in developmentally appropriate lesson planning.
  • Participate in team meetings to support the implementation of Square One policies and procedures.
  • Support the Program Administrator in completing and maintaining staff observations, classroom observations, and all staff meeting notes.
  • Provide opportunities for children to develop positive self-images and experience success.
  • Foster positive relationships with all children in the classroom.
  • Maintain an attractive and stimulating learning environment and encourage each child’s independence and self-selection of activities.
  • Ensure that all children are under appropriate supervision and guidance at all times.
  • Maintain a clean, safe and healthy working environment.
  • Participate in outreach events to support enrollment and staffing.
  • Develop effective relationships with families through regular informal conversations.
  • Support the Program administrator in developing, maintaining, and implementing a Continuous Quality Improvement Plan (CQIP) for the center.

Other

  • Perform other duties as assigned within the scope of the job description.
  • Participate in all assigned training.
  • Collaborate with the Family Engagement Specialist, Early Childhood Mental Health Team, and other Square One personnel and support staff to promote individual children’s goals relating to early communication development, fine and gross motor skills, and development of social  and self care skills.
  • Ability to collaboratively problem-solve.
  • Maintain boundaries and perform all duties in an ethical and professional manner.
  • Compliance with all confidentiality regulations as required.
  • Ability to obtain First Aid and CPR certification.
  • Ability to operate a computer and office equipment, including, but not limited to, a telephone, fax machine, and copier.
  • Ability to physically interact with children including the ability to walk or run quickly, kneel or sit on floor, bend and lift, walk over rough or uneven ground, while in or outside of facility.
  • Ability to lift, carry and move center/classroom equipment and supplies and/or bulky objects or children weighing up to 50 lbs.

ACCOUNTABILITY:
To the Program Administrator

Job Type: Full-time (40 Hours – Per Week)

Pay: $43,000-$45,000/year

Ability to commute/relocate:

  • Springfield, MA: Reliably commute or planning to relocate before starting work. (Required)

LOCATION: Christian Life Center, 1590 Sumner Ave, Springfield, MA – (In person)

Internal Applicants: If you are applying for a position internally, you must make sure you inform your immediate Supervisor or Director of your intent. Failure to comply with this process may result in the loss of internal candidate status. Please contact Melanie Salvaggio by email at msalvaggio@startatsquareone.org. All internal applicants must apply by contacting the Human Resource Dept. within (10) ten working days of the date of the actual posting.

External Applicants: Please apply in person or by mailing in your resume and cover letter to Square One, 186 William Street; Springfield, MA 01105.
You may also e-mail your resume or cover letter to msalvaggio@startatsquareone.org

Square One is an Affirmative Action/Equal Opportunity Employer/Drug Free Employer