Billing & Payroll Manager


  • Knowledge of Generally Accepted Accounting Principles.
  • Ability to perform outlined tasks with minimum supervision.
  • Ability to prioritize projects.
  • Self-motivated
  • Knowledge of accounting principles and practices.
  • Attention to detail.
  • Excellent interpersonal communication skills.
  • Good organizational skills and record-keeping skills.
  • Ability to meet deadlines.
  • Ability to maintain confidentiality.
  • Proficient in Microsoft Excel and other applications

Working Conditions: 

  • Ability to adapt to changes in routine or schedule.
  • Ability to lift up to 20 pounds.

Education/ Experience: 

  • AS Degree in Accounting, Finance or relevant degree preferred AND/OR, three or more years’ experience in accounting/bookkeeping position.
  • Experience with preparing and processing payroll.
  • Experience with ADP software preferred.
  • Experience with Blackbaud Financial Edge preferred.

Duties & Responsibilities:

  • Maintains appropriate knowledge of software including ADP, ProCare, and Blackbaud.
  • Responsible for functions related to accounts receivable including: contract and miscellaneous billings, reconciliations and analysis.
  • Responsible for all functions related to bi-weekly payroll, including recording entries in the Blackbaud Financial Edge software.
  • Responsible for parent fee billing and collections including scholarship requests.
  • Provide customer service to internal and external parties related to status of billing and payroll.
  • Responsible for agency petty cash and tracking of credit card use.
  • Assists with month-end and year-end closing process.
  • Prepare monthly and annual lead schedules and supporting work papers related to payroll and AR.
  • Prepare for and assist with the agency’s annual and other state agency audits.
  • Serves as back up for all fiscal functions including accounts payable and parent billing.
  • Filing and other miscellaneous office duties related to job function and as special projects as assigned.

Job Type: Full-time

Pay: $19.00- $24.00 per hour

Ability to commute/relocate:

  • Springfield, MA 01118: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person