Administrative Assistant

Qualifications:

  • Must have computer proficiency in MS Office specifically Outlook, Word, Excel and PowerPoint
  • Must have basic business writing skills with ability to initiate email and letter correspondence drafts.
  • Basic IT, mobile device and social media use and management understanding
  • Work requires continual attention to detail in composing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals externally and internally at all levels of the organization.

DESCRIPTION OF DUTIES:

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business and operational needs.

  • Schedule and organize complex activities such as meetings, events for multiple employees
  • Assist with special events
  • Documenting minutes of meetings as needed
  • Organize and prioritize large volumes of information and calls
  • Open incoming mail and distribute accordingly
  • Process all outgoing mail
  • Answer phone, takes message or field/answer all routine and non-routine questions
  • Manage I/T and Facilities Help Desk requests
  • Assist with new hire Workstation, desk phone extension and mobile Phone set up
  • Provide coverage for King Street reception and 1st floor Administrative Assistant
  • Develop, manage and retain inventory of agency supplies including office supplies, consumables, special orders etc.
  • Along with the Finance Department, develop purchasing strategies for ensuring best business solutions for operational needs.
  • Work independently and within a team on special and ongoing projects. Act as a project manager for special projects, which may include: coordinating companywide communications, disseminating information, and organizing company-wide events.
  • Maintain tidy and welcoming common areas including reception, meeting rooms, hallways, kitchen
  • Other duties as assigned.

Physical demands:

Normal business office to include, but not limited to sitting, standing, walking, bending, stooping, kneeling and able to lift up to 30 lbs.

Mental/Visual Demands:

High attention and concentration to detail

Working Conditions:

Professional business office setting; may be exposed to dust or other office-related allergens.

Accountability:

To the Chief Financial Officer (CFO)

To apply, please email resume to: Squareonejobs@sdn.org.