Administrative Assistant
Qualifications:
- Must have computer proficiency in MS Office specifically Outlook, Word, Excel and PowerPoint
- Must have basic business writing skills with ability to initiate email and letter correspondence drafts.
- Basic IT, mobile device and social media use and management understanding
- Work requires continual attention to detail in composing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Must be able to interact and communicate with individuals externally and internally at all levels of the organization.
DESCRIPTION OF DUTIES:
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business and operational needs.
- Schedule and organize complex activities such as meetings, events for multiple employees
- Assist with special events
- Documenting minutes of meetings as needed
- Organize and prioritize large volumes of information and calls
- Open incoming mail and distribute accordingly
- Process all outgoing mail
- Answer phone, takes message or field/answer all routine and non-routine questions
- Manage I/T and Facilities Help Desk requests
- Assist with new hire Workstation, desk phone extension and mobile Phone set up
- Provide coverage for King Street reception and 1st floor Administrative Assistant
- Develop, manage and retain inventory of agency supplies including office supplies, consumables, special orders etc.
- Along with the Finance Department, develop purchasing strategies for ensuring best business solutions for operational needs.
- Work independently and within a team on special and ongoing projects. Act as a project manager for special projects, which may include: coordinating companywide communications, disseminating information, and organizing company-wide events.
- Maintain tidy and welcoming common areas including reception, meeting rooms, hallways, kitchen
- Other duties as assigned.
Physical demands:
Normal business office to include, but not limited to sitting, standing, walking, bending, stooping, kneeling and able to lift up to 30 lbs.
Mental/Visual Demands:
High attention and concentration to detail
Working Conditions:
Professional business office setting; may be exposed to dust or other office-related allergens.
Accountability:
To the Chief Financial Officer (CFO)
To apply, please email resume to: Squareonejobs@sdn.org.
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